EASIER ACCESS TO THE SERVICES PROVIDED BY THE GEODESY, CARTOGRAPHY AND CADASTRE AGENCY
Amendment to Ordinance No. RD-02-20-4 of 2016 on the provision of services from the cadastral map and cadastral registers (the “Ordinance”), introduced changes aimed at improving the quality of administrative services provided by the Geodesy, Cartography and Cadastre Agency (GCCA). The amendments provide for a simplified and expedited administrative procedure and a broadened range of both the persons who can provide services and those who can benefit from such services.
New regime on the access to GCCA services
The most significant change is that it is no longer necessary to prove legal interest in obtaining a wide range of cadastral services. Each user will now be able to request sketches, schemes, excerpts and certificates, identifying themselves only with an identity document. This means that any citizen can receive various documents from the GCCA and it is not necessary to provide property ownership documents, a power of attorney from the owner, or otherwise proving that the person requesting the service has legal interest.
Providing free access to these documents is justified by the public nature of the data contained in the GCCA and the Property Registry. By analogy with the access to the Commercial Register, one only needs to know the exact address of the property and/or its identifier in order to receive data from GCCA.
The range of persons providing geodesy, cartography and cadastre services has been broadened
Following the changes, traders or freelance practitioners holding a license issued by the GCCA will also be able to provide the services.
The Agency keeps a register[i] of qualified persons available on its website where inquiries can be made by both person’s name and a particular location.
Such persons will be able to accept and process applications and provide the following official documents: a sketch of a land plot or building, a scheme of individual units of property, certificates of presence or absence of data, and will also accept applications for amendments to the cadastral register.
The introduction of this amendment is expected to ease the heavy workload of the Agency and minimize delays in servicing citizens.
The use and application of Qualified Electronic Signatures (QES) has been expanded, making it now possible to submit official electronic documents, including amendments to the cadastral map and cadastral registers. Using a QES, it will also be possible to sign projects for amendment to the cadastral map and cadastral registers and other documents and materials made in digital form.
Applicants will have the opportunity to provide an email address in order to be notified of both the entry of the application and the status of the case file until the completion of the service.
With regard to the obligation of the administrative authorities to publish and provide complete information about the services they offer, the amendments to the Ordinance introduce a clear and comprehensive list of the documents required upon requesting any service, while categorizing them into documents obtained internally, on the one hand and information and documents provided by the applicant, on the other. These amendments are expected to significantly facilitate citizens’ access to the GCCA services and eliminate the unnecessary requirement to provide documents which may be obtained ex officio by the administrative authorities.